Safety Management System (SMS) documentation is often confused and unusable by those who need it. However, getting documentation right is crucial if the SMS is to work well. This course will help you to create user friendly SMS documentation that is easy to read and achieves its aims.
Who should attend?
The course is for those who want to improve the quality of their organisation’s SMS documentation.
What are the course aims?
The course aims are to provide you with the skills necessary to write SMS documentation that will achieve its aims and add value rather than sit on a shelf.
What will you learn about?
The main topics are:
- What is ‘good’ documentation
- Structure of SMS documentation
- Writing an SMS Description
- Writing procedures
- Writing work instructions
- Writing specifications
What does the training involve?
The training can be tailored to meet your organisation’s requirements but a typical course will include:
- Briefings on the topics listed above
- Practical exercises on writing the types of documentation listed above
- Briefing and exercise on implementing good documentation
1 or 2 days depending on the range of briefings and number of practical exercises required.
How many people on a course?
A maximum of 8 people
Typical Course Outline
- What is ‘good’ documentation – What good SMS documentation looks like and the benefits of having good documentation.
- Structure of SMS documentation – The SMS Description (as required by OHSAS 18001), procedures, work instruction and specifications and how they are linked.
- Writing a Description – The topics that have to be covered in a Description and the appropriate levels of detail to include for each topic.
- Briefing on the purpose of procedures and what they should contain – This session is based on ISO/TR 10013 and consists of practice in writing procedures based on the templates provided.
- Writing work instructions – Briefing on the nature and content of work instructions and a practical exercise on identifying the information you need to prepare a work instruction.
- Writing specifications – Briefing on the nature and purpose of specifications illustrated with examples. Practical exercise on identifying the need for specifications.
- Implementation – Briefing on organising your SMS documentation and how best to have it implemented.
Review of existing SMS documentation
Mentoring in SMS documentation preparation